Leave letter for School in English with Examples
JEE Mains & Advanced
A leave letter for school, also known as a leave application for school, is a formal document used by students to request a temporary absence from their educational institution. Such letters are typically addressed to the school principal and follow a specific format to ensure clarity and professionalism. Writing a leave letter is an essential skill for students and should be done with care and respect.
The principal application for leave should include the following key components: the sender's name and contact details, the date of writing, the recipient's name and designation, a polite salutation, a clear and concise reason for requesting leave, the dates of the leave period, and a closing statement expressing gratitude and respect.
When crafting a leave letter, students must follow a formal letter format. It should start with their address, date, and then the school's address. A respectful salutation should be used, such as "Respected Principal," followed by a brief and honest explanation for the leave. This could be due to illness, a family emergency, or any other valid reason.
If the leave is for only one day, a one-day leave application for school should be written, specifying the date in question. Students should be sure to express their commitment to catching up on missed lessons and assignments upon their return.
In some cases, students may need to request a school leaving certificate. To do so, they should write an application for a school leaving certificate, stating their reason for leaving and the date on which they intend to do so. It's essential to be respectful and appreciative when making this request.
Leave Letter Format
Leave letters are a type of formal letter, and they follow the same format as other formal letters. When writing a leave letter in English, it's important to use formal and professional language.
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Start with the receiver's address, as it's usually delivered directly to the concerned person.
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Mention the date to show when you wrote the letter.
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Next, include a precise subject line.
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Use a respectful greeting or salutation.
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In the body of the letter, clearly state the reason for your leave and the duration of your absence.
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Maintain a neutral and professional tone throughout the letter.
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Be concise and avoid long, confusing sentences.
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Before submitting the letter, proofread it and correct any spelling or grammar mistakes.
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Attach any necessary documents, such as medical certificates or on-duty certificates.
Some Sample Leave Application Letters for You
Leave Application- Letter to Principal - To Participate in the National Level Literary Competition
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To, The Principal Holy Public School Chennai- 660078 26th July, 2023 Subject: Leave Application Sir, I am Shamita, a student of Class X. I'm thrilled to inform you that I achieved first place in the Elocution competition. Consequently, I have been selected to participate in the subsequent level of competitions, scheduled to take place in New Delhi as the National Level Competition from the 3rd to the 7th of August. On August 3rd, I must report to the venue at 9 a.m. Hence, I humbly request your permission to grant me leave for one week, spanning from August 2, 2023, to August 8, 2023. During my absence, I assure you that I will diligently record all lessons and diligently complete any assignments or tasks assigned. Your understanding and consent in this matter are highly appreciated. This opportunity means a great deal to me, and I am determined to represent our school admirably. I look forward to your approval, and I will promptly make up for any missed coursework upon my return. Thanking You Yours Sincerely Shubhika Banerjee |
Leave Letter by Parents: Format
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From Address: Begin with your address at the top left corner. This helps the school identify who is writing the letter.
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Date: Just below your address, write the date. It's essential for record-keeping and for indicating when the letter was written.
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To Address: On the left side, beneath the date, provide the principal's name and the school's address. This shows who the letter is meant for.
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Subject: A brief, specific line under the address that tells the purpose of your letter. It should be clear and to the point.
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Salutation: Start with a polite greeting, such as "Dear Principal [Last Name]," or "Respected Principal." This sets the tone for the letter.
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Body: This is the main part of the letter where you explain the reason for writing. Be clear and concise. If it's a concern or request, provide details and any supporting information.
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Complimentary Close: In the closing, express your appreciation and end the letter politely. Common closings include "Sincerely," "Yours faithfully," or "Best regards."
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Your Signature: Sign your name after the closing, preferably in your handwriting. This adds a personal touch.
Leave Letter by Parents: Format
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Letter to the Principal from Parent to Grant 5 Days Off
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Sunita Gupta Vidisha Enclave, Flat. No. – 23 Satya Nagar, Gwalior 4th March, 2022 The Principal Kendriya Vidyalaya Subject: Request to grant 5 days leave for Badminton Tournament Sir, I am Sunita Gupta, and my daughter, Anita Gupta, is a student in your school, enrolled in Class 9, Section B with Roll Number 15. I am writing to inform you that Anita has been selected to participate in the National Level Badminton Tournament scheduled for 10th March, which is expected to span five days. I kindly request your approval to grant her a leave of five days, from 10th March 2022 to 14th March 2022. I want to assure you that she will return to school promptly on 15th March. During her absence, I take full responsibility for ensuring she catches up on her classwork. I kindly implore you to consider my request and grant Anita leave for the mentioned dates. Your support in this matter is greatly appreciated, as this event holds significant importance for her both academically and personally. Thanking You Yours Truly Signature (Sunita Gupta mother of Anita Gupta) Class: 9th B |
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Parent's Letter to the Principal for Joining School Late
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Sarita Sen 48, Saket Nagar Bhopal (M.P.) 4th March, 2022 The Principal Mother Teresa Public School Bhopal (M.P.) Subject: Request to join school one hour late for 15 days. Sir, I am Sarita Sen, and my daughter, Pragya Sen, is a student in your esteemed institution, currently enrolled in Class 8 B with Roll Number 12. I am writing to apprise you of the fact that Pragya has been selected to participate in the International Odissi Dance Culture, an International dance festival scheduled for 15th April 2022. To ensure her best performance, her guru has advised regular and dedicated practice. Her practice sessions conclude at 8:30 a.m., which makes it difficult for her to reach school on time. In light of this, I kindly request your consideration in allowing her to attend school one hour later than the usual time. Your approval in this matter would greatly assist her in balancing her academic commitments and her passion for dance. I would be immensely grateful for your understanding and approval of this request. Pragya values her education greatly and is committed to making up for any missed time. Your support is essential in ensuring she can pursue her passion without compromising her education. Thanking You Yours Truly Signature (Sarita Sen mother of Pragya Sen) Class: 8B |
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School Leave Application for Marriage by Parents
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Savita Sen 60, Shakti Nagar Bhopal (M.P.) 4th March, 2022 The Principal Mother Teresa Public School Bhopal (M.P.) Subject: Leave Application Respected Sir, I am Savita Sen and my daughter Nidhi Sen, is a student in class 8th at your school. I am writing this letter to request your kind consideration regarding her leave for today. The reason for this request is a wedding ceremony taking place in our family, where Nidhi's presence is important. It's her aunt's wedding. I kindly request your understanding and approval for Nidhi to be granted leave for today, allowing her to participate in this significant family event. Your support in this matter would mean a lot to our family, and we assure you that Nidhi will make up for any missed studies or assignments. Thanking You Yours Sincerely Signature (Savita Sen) Student Name: Nidhi Sen Class: 8th |
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Leave Application to School from Parents for Vacation
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Sbhya Jain 78, Mahaveer Nagar Bhopal (M.P.) Date: 7th June 2023 The Principal St. Mary’s Convent School Subject: Request for granting 6 days leave for vacation. Sir, I am Sabhya Jain, father of Navya Jain student in class 10 in your school. I am writing with due respect and humble submission to request leave for my daughter, Navya Jain, a student in your prestigious school. Our family has made plans for a vacation scheduled from 08/06/2023 to 14/06/2023. I kindly request your consideration in granting Sabhya leave for these six days. I deeply appreciate your understanding and kindness in this matter. Your support ensures that Navya can spend quality time with his family and rejuvenate for his studies upon his return. Thanking You Yours truly Signature (Sabhya Jain) Name of Student: Navya Jain Class: 10th |
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Half Day Leave Application for School by Parents.
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Sadhna Jain 78, Shivaji Nagar Bhopal (M.P.) Date: 7th June 2023 The Principal St. Theresa Convent School Bhopal (M.P.) Subject: Request for half day leave Sir, I am Sudhir Malhotra, the father of Vicky, a student in 8th grade at your school. I am writing to request a half-day leave for Vicky. Unfortunately, he fell ill suddenly while at school, and it resulted in him fainting. I kindly ask for your prompt assistance in this matter. Vicky must receive the necessary care and rest due to his condition. Your understanding and timely approval of this request would be greatly appreciated. Thanking You Yours Sincerely Signature (Sudhir Malhotra) |
Letter to Principal for Leave by Students
Request Letter to Principal for an On-Duty Application of Two Days
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The Principal Model Higher Secondary School Jaipur (Rajasthan) 23/10/2023 Subject: Request for On-Duty application for two days. Sir, I am Maria, a student of Class X C in your esteemed institution. I am writing to inform you that I have been selected to represent our school at the upcoming State Level Athletic Competitions scheduled for the 15th and 16th of this month at the M A Stadium, Jaipur. To participate, I require an on-duty application duly attested, which will allow me to attend the competition without impacting my attendance. I kindly request your assistance in providing me with a bona fide certificate and an on-duty application. This will enable me to proudly represent our school while ensuring my attendance remains unaffected. Your support in this matter is greatly appreciated, and I assure you of my commitment to make up for any missed coursework. Thanking You Yours Sincerely Maria Class X C Roll No: 29 |
Write a Letter to Your Principal Seeking Permission to Attend a Family Function
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The Principal DAV Senior Secondary School Indore (M.P.) Date: 26.03.2023 Subject: Leave application due to family emergency Sir, I am writing to inform you about a critical family situation. My mother has fallen seriously ill and currently requires constant care and attention. She needs frequent hospital visits and is under strict doctor's orders for complete bed rest. Regrettably, there is no one else available to care for her during this trying time. Given the circumstances, I am earnestly requesting your kind consideration for a week's leave, commencing today, 27/03/2023, to 02/04/2023. This time is crucial for me to be by her side and provide the support she urgently needs. I would like to assure you that I am determined not to let my education suffer during this leave. My friends have generously offered to provide me with notes daily, and my understanding Class Teacher has promised to send audio recordings of the classes. I am genuinely grateful for their support, and I am confident that with their help, I can stay on top of my studies during this challenging period. I thank you in advance for your understanding of my situation and for considering my leave request. I will make every effort to catch up on any missed coursework and ensure that my academic progress remains intact Yours Obediently Shivalika Oberoi |
One-Day Leave Application for School
Letter to the principal for granting one day's leave to attend a family function
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To, The Principal Bal Bhavan School Bhopal (M.P.) Date: 23rd April, 2023 Sir, I, Sarita Jhanwar, a student in class 9th with Roll No. 13, am writing to request your kind permission for one day of leave on 24th April 2023. The reason for this request is my aunt's engagement ceremony, which is scheduled for tomorrow. I assure you that I will catch up on any missed work and ensure that my studies are not affected by this brief absence. Your understanding and support in granting me this leave would be greatly appreciated. Thanking You Yours Obediently Sarita Jhanwar Class 9th Roll No: 13 |
Letter to Principal for Leave- Going Out of Station
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To, The Principal Delhi Public School Jaipur- 461234 June 6, 2022 Subject: Leave the request to go out of station Respected Sir, I'm Adharsh, a 7th-grade student in Class VII B. I'm writing because my brother's wedding is on June 5th (Thursday), and my family and I need to go to Kerala. We'll be leaving tomorrow, June 3rd, and coming back to Jaipur on June 9th (Monday). I kindly request your permission to grant me a week's leave, from June 3, 2022, to June 9, 2022. It would be a great help if you could allow me to be away during this time. I want to assure you that even though I'll be away, I'm committed to keeping up with my studies. I'll find out what lessons were taught while I'm gone and make sure to complete and submit them within a week after I return. Thanking You Yours faithfully Adharsh Agarwal Class VII B Roll No. 3 |
Leave Letter for Being not well
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To, The Principal Sharda Vidhya Mandir School Bhopal (M.P.) Date: 13/12/2023 Subject: Leave Application Sir, I am Astha Jain, a student in Class 8, and I would like to inform you that I have fallen ill with a high fever for the past two days. The doctors have advised me to take prescribed medications and undergo complete bed rest for one week. In light of this, I respectfully request your consideration to grant me leave from 13.12.2023 to 20.12.2023. I want to assure you that I am eager to return to school as soon as possible once I have recovered. I will work diligently to make up for any missed lessons during my absence. I kindly implore you to do the needful for my leave application at your earliest convenience. Your understanding and support in this matter are deeply appreciated. Thanking You Yours Obediently Astha Jain Class 8th |
Leave Letter Format For School – Email Format of Leave Letter
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From: [email protected] Subject: Leave Application Dear Sir, I am writing to inform you that my son, Yash, a student in your school, will be unable to attend classes for the next 5 days, starting from tomorrow. The reason for this leave is my wife's hospitalization, and there won't be anyone to look after Yash and ensure he makes it to school during this time. I kindly request your understanding and approval to grant Yash a 5-day leave, commencing from 05.01.2023 to 10.01.2023. I assure you that he will return to school regularly from the specified date onwards. Your support in this matter would be greatly appreciated, and I thank you in advance for your understanding and cooperation. Thanking You Yours Sincerely Sujit Jain Student Name: Yash Jain Class: 7th |
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